These bylaws were adopted at the Annual Business Meeting, June 1999, and revised and ratified at the Annual Business Meeting, June 2005
ARTICLE I – NAME
The name of this Division shall be the Minorities in Engineering Division of the American Society for Engineering Education (ASEE) and shall use the name MIND.
ARTICLE II PURPOSE
The purpose of this Division conforms with those of the society but with special emphasis on the needs of minority engineering faculty and issues related to the recruitment, retention and graduation of minority engineering students.
ARTICLE III MEMBERSHIP
All members of ASEE are eligible to be members of this division. Membership of this Division shall be those members of ASEE who:
A. have indicated on the ASEE directory cards their desire to affiliate with this Division,
B. have indicated in writing to the Chair of the Division their desire to affiliate, or
C. have indicated their desire to affiliate by paying divisional dues of $5.
The officers of this Division shall be a Chair, a Program Chair, a Secretary, a Treasurer, and two Members at Large.
Each term of office shall be two years, with the Program Chair, the Treasurer, and one Member at Large being elected in odd numbered years, the Secretary, and the second Member at Large being elected in even numbered years. The Program Chair will succeed the Chair. Elected officers shall assume office at the conclusion of the next Business Meeting of the Division at the annual meeting of the Society.
In case of resignation or death of any elected officer of the Division, the Executive Board will appoint a replacement to serve the remainder of the term of office, except, if the officer to be replaced is the Chair. The Program Chair will succeed to the office of the Chair for the unexpired term.
The Chair shall preside at all meetings of the Division, shall present the Division to the Society and to the public, represent the Division on the Council Board of the Professional Interest Council (PIC) IV, and shall perform such other duties as they normally pertain to this office. The Program Chair shall serve as chair of the Program Committee and, in the absence of the Chair, shall preside at meetings of the Division. The Secretary shall serve as Editor in Chief of the Division’s newsletter. The Secretary shall keep the minutes of the meetings of the Division. The Treasurer shall keep the accounts of the Division. The Members at Large shall perform such functions as may be assigned to them by the Chair.
ARTICLE V – EXECUTIVE BOARD
The affairs of the Division shall be administered by an Executive Board consisting of the Officers and the immediate past Chair. The Chair and Secretary of the Division shall be the Chair and Secretary of the Executive Board, respectively.
Five members of this group shall constitute a quorum.
ARTICLE VI – MEETINGS
The Executive Committee shall arrange for an Annual Business Meeting of the Division to be held concurrently with the Annual Conference of the Society. Interested persons, other than members of the Division, shall be eligible to attend all open meetings of the Division. Voting privileges, however, shall be extended only to members of the Division. The Secretary shall notify all members of the Division of the time and place of the annual meeting by mail at least sixty (60) days in advance of the meeting.
Special meetings of the Executive Board may be called by the Chair as needed.
A quorum at any regular or special meeting of this Division shall be comprised of a quorum of the Executive Board and at least four additional division members.
The Division may conduct business by mail between meetings providing all provisions of the bylaws are observed and that such business is reported at the next annual meeting of the Division. A minimum of forty-five (45) days shall be allowed between the mailing of any ballot, motion, or resolution and the deadline for its return.
Additional meetings may be called by the Chair.
The Division may adopt its own rules of procedure, but in the absence of such rules, ROBERTS RULES OF ORDER, latest edition, shall apply.
ARTICLE VII – ELECTIONS
The Officers of the Division shall be elected according to the following procedures: The Chair shall appoint a Nominating Committee no later than thirty days following the Annual Meeting. Nominations may also be made from the floor at the Annual Business Meeting of the Division. By January 1 following It’s appointment, the Nominating Committee shall present to the Secretary, a slate with at least one name for each office to be filled and including the names of those who have been nominated from the floor, to the Executive Committee no later than ninety days following the Annual Business Meeting of the Division. The Nominating Committee shall obtain the consent of each nominee prior to submitting his/her name for nomination.
The Chair shall appoint a member of the Executive Committee who is not a candidate for office to conduct the election. The Secretary shall mail a ballot to each member of the Division by March 1 preceding the Annual Meeting. Election shall be by mail ballot, including electronic mail. A majority of the votes cast for a given office shall constitute election. Members must have at least thirty days in which to cast their ballot. All candidates will be notified of the results immediately. In case of a tie vote, the Executive Board shall cast the deciding vote.
If no candidate for a given office receives the majority of the vote, a run-off election must be held. Candidates in the run off are the two candidates who received the highest number of votes. If their combined votes are not at least fifty percent of the votes cast, the candidate with the third highest number of votes shall be added to the run-off ballot.
The Nominating Committee may not nominate the current Chair for a second term.
ARTICLE VIII – COMMITTEES
The standing committees of this organization shall be the Executive Committee described in Article VI, a Program Committee, a Membership Committee, a Publications Committee, a Nominating Committee and an Awards Committee. The Chair of the Division shall appoint such additional committees as are deemed necessary and shall designate the Chairs of those committees who are not otherwise specified in these bylaws.
The Chair of the Division shall be an ex officio member of all committees except the Nominating Committee.
The Program Chair shall appoint and chair a Program Committee whose objective shall be to plan, develop, and arrange a sequence of programs to span two years.
The Division shall have a Historian appointed by the chair.
ARTICLE IX PARLIAMENTARY AUTHORITY
Robert’s Rules of Order (Latest Edition) shall govern the conduct of meetings of the Division in all cases to which they are applicable, and in which they are not inconsistent with the Constitution and Bylaws of the ASEE and the Bylaws of the Division. In all cases the Constitution and Bylaws of the Society shall be paramount.
ARTICLE X AMENDMENTS TO THE BYLAWS
Bylaws and amendments to bylaws may be proposed, in writing, by any member of the Division, and, if approved by a simple majority of the Executive Board, and presented at the Annual Business Meeting.
The Bylaws may be amended by a two thirds affirmative vote of the Division members present, voting at the Annual Business Meeting provided that proposed amendments have been made known to the Division membership at large at least thirty days prior to the date of the Annual Meeting at which the vote is to take place. These Bylaws may also be amended by a two-thirds affirmative vote, of the votes cast by the Division membership. Thirty days must be allowed for return of the ballot.
Amendments to the Bylaws may also be proposed by petition to the Executive Board, and signed by at least twenty-five members of the Division.
Amendments shall be adopted upon an affirmative vote of two-thirds of the present Division members and, if not in conflict with the ASEE constitution and bylaws, shall be submitted by the PIC IV Chair to the ASEE Board of Directors, and shall become effective upon approval of the Board of Directors.
ARTICLE XI – PUBLICATIONS
The Secretary shall serve as Editor in Chief of the Division’s newsletter. He/She will publish a newsletter to inform members of the Division’s activities and to disseminate appropriate information.
The Division may publish other materials to advance the objectives of the Division.
ARTICLE XII – DUES
The Executive Board is authorized to establish dues for Division membership, subject to approval of the membership at the Annual Meeting.
ARTICLE XIII – DIVISION CONFERENCE PRESENTATIONS
To give a presentation at the Annual Conference, the author(s) must:
(1) submit an abstract in response to the call for papers,
(2) have the abstract approved for submission of a paper,
(3) submit a draft and final paper by the stated deadline dates,
(4) have the final paper approved for publication.
Additionally, the author(s) must comply with stated ASEE author guidelines and rules.